Sage, the trusted software provider for small and mid-sized businesses (SMBs) in the construction industry, has officially announced the launch of a new cloud-based solution called Sage Intacct Paperless, which is designed to make it easy for you to store, retrieve, and route Accounts Payable (AP) documents. Meant to work alongside Sage Intacct Construction, a best-in-class native cloud financial management system purpose-built for construction, the new solution makes a point to automate all the relevant processes from project start to finish, and therefore, reduce paper-heavy and manual tasks that drain time and budget. Furthermore, it goes a long distance to help you centralize vital business content in one secure location and establish complete control over the resulting electronic material. Talk about the whole value proposition on a slightly deeper level, we begin from the solution’s capture capabilities that enable you to capture, upload, or import any type of document from any location. This involves collecting data, pictures, and forms with easy-to-use mobile solutions. Next up, we must get into the solution’s index and store mechanism, which provides users with a facility to define document types and indexes for the purpose of securely storing all documents in the cloud. On top of that, you can also just look up and backfill index values from external databases. Complimenting the solution’s capture capabilities would be its take on enhancing the retrieval process. Here, you can basically leverage a combination of index fields or keyword search to retrieve documents without any hassle whatsoever.
“Document management plays a critical role in ensuring the success of construction projects by facilitating compliance, risk management, collaboration, communication, efficiency, and accountability throughout the project lifecycle,” said Julie Adams, Senior Vice President of Product, Construction and Real Estate, Sage. “Sage Intacct Paperless helps take the frustration out of document management and saves construction businesses invaluable time and resources, delivering real business results.”
Using document type and index-level security to ensure optimal protection of your content, the new solution is even well-equipped when it comes to facilitating seamless document lifecycle management. Hence, users can maintain revision history and audit logs, while simultaneously automating archival and end-of-life purging functions. Rounding up highlights would be the product’s take on AP entry and routing, a take which involves Sage’s APFlow™ module to simplify the entire accounts payable process with features, such as one step data entry and automatic three-way document matching. In case that wasn’t enough, users can also choose to manually route invoices or build automatic, multi-level routing rules based on GL account, vendor, job, or any other data on the invoice. More on the invoices would reveal how they can be approved in the office or in the field, as well as, they can also be automatically posted to the Sage Intacct system.
“Our time and material jobs profits have increased about $3-4 million per year due the process changes made possible with this product,” said Bruce Evenrud, CFO of A.M. Ortega Construction Inc. “We’ve also reduced our billing cycle from 15 – 20 days down to two days. This single process change increased our cash flow by over $4 million per month.”
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